Party Needs & Events Supply Business Guide (Philippines)
Practical, Philippines-focused step-by-step checklist (with likely fees) to set up a party needs and events supply business, covering legal registrations, LGU and event-specific permits, and realistic startup cost ranges.
What you'll learn in this party needs & events guide
This party needs and events supply business guide explains the legal order of registration, required documents, typical LGU and BIR fees, and extra event permits you will likely face when handling parties, bazaars, and outdoor events.
For related legal topics, you may also want to read our Business Registration & Bank Account Guide, Barangay/LGU Business Permit Guide, and TRAIN Law Compliance Guide.
Para ma-planong mabuti ang inventory, event kit, at seasonal cash flow, puwede mong gamitin ang Budget Calculator para sa capital at gastos, ang Stock Management System para sa party supplies at rental items, at ang Task Management System para sa event schedules, permits, at coordination.
Quick overview (what you’ll do)
- Choose business structure (sole proprietorship / One Person Corporation / corporation).
- Register business name (DTI for sole prop / SEC for OPC or corporation).
- Secure Barangay Clearance and Mayor’s Permit (BPLO), plus fire, sanitary, and other LGU inspections.
- Register with BIR (COR, books of accounts, official receipts).
- Register SSS, PhilHealth, Pag-IBIG if you will hire staff.
- Arrange insurance, suppliers, inventory, and event-specific permits (fire, police, noise, liquor, health).
- Renew mayor’s permit yearly and keep taxes and registrations up to date.
Detailed step-by-step with documents & estimated fees
1) Pick business structure and name
Most small party needs shops start as a sole proprietorship (simpler and cheaper). If you want limited liability or plan to grow bigger, consider an OPC or corporation via SEC.
DTI business name (sole prop):
Register via DTI BNRS. Fees depend on territorial scope: Barangay ₱200 / City ₱500 / Regional ₱1,000 / National ₱2,000 + about ₱30 Documentary Stamp Tax (DST).
Typical documents:
- Valid government ID.
- Proposed business name and owner details.
- Business address and payment (online possible).
2) Barangay Clearance (initial)
Barangay clearance is required before you can apply for a Mayor’s Permit and shows local community approval for your shop or office.
Typical fee:
About ₱300–₱1,500 depending on barangay and declared capital.
Common documents:
- DTI or SEC certificate.
- Lease contract or proof of ownership.
- Valid ID and completed barangay application form.
3) Mayor’s Permit / Business Permit (City/Municipal BPLO)
Apply at your city or municipality’s Business Permit & Licensing Office (BPLO). Many LGUs now allow online filing.
The permit usually bundles business tax, garbage, sanitary, signage, building and fire inspection fees.
Typical fee ranges (small retail/events shop):
Around ₱2,000–₱8,000 for a small business, depending on declared capital, LGU, and assessments. Some LGUs show minimum Mayor’s Permit fees from ~₱100 plus add-ons (garbage, sanitary, building, fire, signage, zoning).
Common documents required:
- DTI/SEC certificate and barangay clearance.
- Lease contract or affidavit of consent from property owner.
- Valid IDs and, if required, occupancy/building permit documents.
- List of employees, if any.
4) Register with the BIR (tax)
Register with BIR using Form 1901 (sole proprietor) or the online ORUS/NewBizReg channels. Submit your DTI/SEC certificate, Mayor’s Permit, IDs, and proof of address.
Many RDOs require a taxpayer briefing for new registrants. After registration, you’ll receive your Certificate of Registration (COR), TIN (if new), and instructions on books and receipts.
Typical costs:
- Documentary Stamp Tax (DST) of about ₱30 for COR issuance.
- Cost of BIR-accredited receipts/invoices or e-receipt options.
- Books of accounts printing/binding.
5) Register for employee contributions (if hiring)
Once you hire staff (e.g., shop assistants, event crew), register as an employer with SSS, PhilHealth, and Pag-IBIG. Contributions depend on salaries and agency tables.
Budget at least a few thousand pesos initially for contributions and ensure monthly remittances are filed on time.
6) Event-specific permits & compliance
As you start supplying and organizing events (bazaars, outdoor parties, concerts), you may need extra permits depending on venue, city, and risk level:
- Fire Safety Permit / inspection — for venues and large equipment setups (tents, stages, lights). BFP may require extinguishers, exits, and sometimes fire trucks on standby for certain events.
- Police / Public Safety Clearances — for crowd control, street closures, or big public events.
- Noise ordinance / barangay endorsement — outdoor parties with sound systems may need barangay approval and noise clearance.
- Liquor permit — if you sell or serve alcohol at events (from the LGU or licensing office).
- Health / sanitary permits — if you handle food or catering, coordinate with the local health office.
Event permit fees vary widely — from a few hundred pesos for small barangay events to thousands for bigger public activities. Always coordinate early with the venue and LGU.
7) Other practical items (startup costs)
Key cost items beyond permits:
- Inventory: balloons, decors, tables/chairs, sound system, tents, signage, linens — a basic neighborhood kit might start around ₱30,000–₱150,000.
- Full event gear set: canopies, chairs, stage, lights, sound systems — can reach ₱200,000+ or more.
- Delivery vehicle or van rental for transporting equipment.
- Website / POS / payment gateway — domain, simple website, social media, and possibly a Shopee/Lazada shop.
- Insurance: public liability and property insurance, especially for events with large crowds.
8) Annual / recurring obligations
- Renew your Mayor’s Permit every year (many LGUs set a deadline around January 20; late renewals incur penalties).
- Renew DTI or SEC registrations when due.
- File monthly/quarterly taxes (VAT or Percentage Tax, and withholding taxes if you have employees) and annual income tax; keep books updated.
Typical first-year cost estimate (small shop, single owner)
| Item | Estimated range |
|---|---|
| DTI business name (national) + DST | ₱530–₱2,030 (scope dependent) |
| Barangay clearance | ₱300–₱1,000 |
| Mayor’s Permit + initial LGU inspection fees | ₱2,000–₱8,000 |
| BIR DST + registration admin | ₱30–₱500 (plus receipts/books) |
| Inventory & equipment (party kits, rentals) | ₱30,000–₱200,000+ |
Conservative minimum starting cash for a small shop with a basic event kit is often around ₱40,000–₱100,000+, but you should tailor this to your exact location, kit size, and market.
Practical checklist you can use today
- Choose your business name and scope, then register via DTI BNRS (or SEC if incorporating).
- Prepare lease or ownership documents and IDs, then apply for Barangay Clearance.
- Apply for Mayor’s Permit at BPLO and get a list of required inspections and fees.
- Register with BIR (ORUS online or at your RDO) to obtain COR and registered books.
- If organizing events, prepare a checklist for fire safety, police permits, noise clearance, liquor permit, and barangay endorsement; coordinate early with venues and LGUs.
- Request quotes for basic public liability insurance and for party supplies (balloons, tables, chairs, tents).
- Set up simple accounting or POS and apply for SSS/PhilHealth/Pag-IBIG if you plan to hire staff.